POLICIES

Private Events Policy

The Athenaeum is a private building subject to the laws of the Commonwealth of Massachusetts and the City of Westfield. Requests to use the Athenaeum for the purpose of holding a private fundraising party or event not open to the general public must be made in writing to the Athenaeum Director at least 6 months in advance of the event. No alcohol will be served at the event without a required liquor permit and prior permission of the Director. The Athenaeum reserves the right to deny any events or parties on its premises that do not conform to the normal operating procedures of the Athenaeum or its operating schedule.

The Athenaeum will determine the fee that will be charged to any individual or group interested in renting the Athenaeum for a private party or event on a case-by-case basis. Any event held at the Athenaeum will require a custodian and a library staff member on-site at all times. The event will only be held in those rooms designated by prior arrangement with the Director, as part of a signed written Agreement.

The party or parties signing the Agreement will agree to pay for any property damage arising from the event. The party signing the Agreement will also be required to carry a separate liability insurance rider covering the event issued by their insurance company and/or required to sign a Hold Harmless Agreement.

Approved by the Westfield Athenaeum Board of Trustees
December 13, 2004

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